Articles: Tips: Using Microsoft Word to shrink images

Articles: Tips: Using Microsoft Word to shrink images

Date Added: 13/02/2014 @ 1:55pm

Microsoft Word ClippyWe make a lot of content managed websites and one of the most common things we are asked is how can they add an image to the page.

While most of the websites we produce use a WYSIWYG (What You See Is What You Get) text editor, sometimes the images our clients are trying to upload are simply too large.

If you have Photoshop or Paintshop Pro then it's easy to do, but many people don't. If you have Microsoft Word, though, there is a little trick we can show you.

So, here are some quick and easy instructions for how you can shrink photos you've taken on your camera for use on your website.

It's useful to know even if your photos do upload since photos from a camera, especially the good quality ones, will take slightly longer to download. This is something that is especially important to consider if your customers are likely to be accessing your website on their mobile:

How to shrink images using Microsoft Word

Instructions may differ for Word 2007 and later.

  1. Open up Microsoft Word.
  2. Insert the image you want to put on the website, either by using:
    "Insert" > "Picture" > "from file" or by copying and pasting.
    Please note: this process may differ in Word 2007 and later versions.
  3. Go to "Save As"
  4. At the bottom of the save as box, there is a drop down list “save as type”. Select Web page from this list.*
  5. Save the file as "websitepicture.htm" or similar.
  6. You can now close Word.
  7. Find where the file is saved. You will see a folder called "websitepicture_files"
  8. In this folder you will find 3 files. One will be called "filelist". The other two will be versions of the picture. The second of which should be a shrunk version.
  9. Use this picture to upload to the site. Once you have done this, you can delete all the files you have just created.

More handy tips to follow in the coming weeks...

*Please note: We would certainly not recommend that anyone use Microsoft Word to create a website as the code produced is of poor quality and is unlikely to meet any of today's website standards.

Back to News